LMS Roles and Their Functions

 
The Latitude Learning LMS provides a set of established Roles, which define a user’s navigation and access rights to built-in tools and functionality. During user Profile setup, the Portal Administrator can tailor a person’s LMS experience and responsibilities by assigning one or more Roles tied to a corresponding Organization. 

The LMS landing page consists of three standard components: 

  1. Home Page -- Welcome and training information. 
  2. My Learning Center -- Role-based feature navigation menu.
  3. Quick Links -- Customizable menu providing links to additional training resources.

The majority of users in most LMS setups are students. Users assigned the Student role can search both Course and Resource catalogs, enroll in and launch courses they are eligible to take, as well as view the Training Calendar to enroll in instructor-led course offerings. The Student-level user can also check his/her training schedule at-a-glance from the Home page, update contact and password information from the My Details tab, and access his/her personal transcript information and printable Certificates of Completion from the History tab. Learn more here: Student Role - Access Rights and Functionality


It is important to remember that any LMS user who is assigned a supervisory Position Code or is set up as a Person-to-Person Manager will have “Employees” and “Approvals” tabs enabled on their homepage. These dynamic information feeds allow managerial oversight of all users assigned to the same Organization with direct reporting relationships, as well as easy management of Approval requests. Read more here: Employee Oversight and Approval Management


Access Rights and Functionality

The table below shows, at a high level, the functionality each type of user can expect based on their assigned Roles. LMS Roles omitted from the table:

  • Guest -- Guests do not have access to any of the features listed below. Because Guest users do not have the ability to search their Course Catalog, the only training materials they can access are those provided in their Home page training widgets.
  • Portal Administrator -- On the other hand, the Portal Administrator role represents the highest level of user access rights that can be assigned in the Latitude Learning LMS, and therefore is reserved for those authorized to manage foundational setup and hosted content. Portal Administrators create and manage key records, including organization structure, courses and the accounts of all other users in their portal. Learn more: Portal Administrator Role - Access Rights and Functionality

 

  Student  

  Location
Manager  

  Location 
Administrator  

  Instructor  

 Administrator 

  My Learning Center              
Approvals      

 

Approve Pending Enrollments  

 

 

 

Approve / Edit Interests   

 

 

 

Approve Pending Self-Registrations  

 

 

 

Certification Rules  

 

 

 

 

Search Certifications  

 

 

 

 

 

Certification Management  

 

 

 

View Goals  

 

 

 

Courses  

 

Search Courses  

Search Offerings  

 

Add Offering  

 

 

 

Training Calendar  

My Location  

   
Locations      

 

User Groups            
Search User Groups    

 

 

 

 

Interests            
Add Interest    

 

 

Review Interests Summary  

 

 

 

Review Interests Graph    

 

 

Organizations            
Search Organizations    

 

 

 

 

Reports      

 

Resources            
Search Resources  

Search Categories

 

Users    

 

 

 

 

Search Users    

 

 

 

 

Search Instructors  

 

 

 

 

 

 
Additional Features            
Enroll Others  

 

Teaching Schedule

 

     

 

View Employee's Homepage             

NOTE: Role functionality can be customized to fit your business needs. Portal Administrators who are interested in updating their LMS Roles should contact Latitude Support Team for Operational Service consultation.

 

Student 

Location
Manager 

Location 
Admin

Instructor

Administrator

Portal
Admin

 

Student 

Location
Manager 

Location 
Admin

Instructor

Administrator

Portal
Admin