Self Registration is a new standard feature in the Latitude Learning LMS that allows students to create their own user accounts. The enhancement relieves portal administrators of having to manually enter large numbers of users into the system.
This document explains how typical user Self Registration works. It also provides instructions for LMS administrators who want to customize the registration form, configure their portals to require registration approval, or disable the feature all together.
New User Self Registration
New LMS users must be provided a direct URL to their company’s portal Login page in order to find the link to their secure Self Registration page. An example of a URL that includes the company’s portal code, and the corresponding Login page, is provided below:
The self registration process uses Default Position and Default Location assignments defined in the Site Management => LMS Information page to create a new User Account and Profile. As with all Add User processes, the new user is automatically assigned the Student role.
The standard self registration feature accepts all submissions, provides new users instant access to the LMS and sends Username and Password credentials via email.
Require Approval to Monitor and Manage Self Registration Requests
Some administrators prefer to monitor self registration requests to avoid unrestricted access or prevent too many users from joining their LMS. Those Portal Administrators can contact the Latitude Support team at firstname.lastname@example.org to request that new user registrations require approval.
With this option enabled, new users will see the following message upon submitting their registration form: “Thank you for registering. Your registration is pending approval. You will be notified by email once it is approved.”
The LMS also automatically emails the appropriate manager, notifying him or her of the user access request. Administrators must then log in and process these requests by selecting, from the left navigation menu, Approvals => Approve Pending Self Registrations.
- Approve – Creates the new user account and sends a “User Registration Approval” message to the student.
- Deny – Sends a “User Registration Denied” message to the student and renders the requested Username unavailable for use.
- Change and Approve – Allows you to change the user’s Role and Position assignments before approving the registration; sends a “User Registration Approval” message to the user.
Customize the Self Registration Form
Portal administrators who prefer not to designate default Location and Position assignments for new user accounts can request customization of the registration form, requiring manual entry of this profile information.
The Latitude Support team can enable additional fields upon request, allowing users to type their personal address, “Location Code” and “User Group” information, as well as select their Position assignment from a drop-down list. Once these enhancements are implemented, administrators must provide new users instructions on submitting a valid Location Code, User Group Code, and/or Position information during the registration process.
Please send requests for customizing the Self Registration form to email@example.com.
Disable the Self Registration Feature
Portal administrators who prefer not to offer the Self Registration option to new users can easily disable the feature.
- From the left navigation menu, select Site Management => Edit HTML Content.
- On the “Edit HTML Content” page, use the “HTML Content File” drop-down list to select login_page.
- After making this selection, all current content displays in the Content area as rich text. Simply delete or hide the following text: “If you are not registered to access this site, please click here.” By removing the link, users who are not already registered to your LMS will not be provided the option to self register.
Note: Portal administrators who want to add a large number of users, but are not interested in offering the self registration option can consider using the User Import tool.