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Articles for category LMS Support Document

Process Rosters to Document Enrollment and Credit for Course Offerings
6/2/2015 - Posted by Latitude

When managing student enrollment in classroom Offerings for in-person or online instructor-led courses, it is often necessary to make adjustments to the class Roster. Portal Administrators and Instructors can use the Roster Management feature to perform common tasks such as processing student cancellations, making user substitutions from the waitlist, allowing enrollment over the set maximum, and documenting course completions -- pass, fail or otherwise -- for all attendees.  


Employee Oversight and Approval Management
6/1/2015 - Posted by Latitude Learning Team

Employee Oversight and Approval Management Portal Administrators can establish approval requirements for LMS users attempting any of the following activities: 

--Course Enrollment: A student enrolls in a course that is set to require management approval.  

--Interest Lists: A student is ineligible or otherwise unable to enroll in a desired course, and therefore expresses an interest in attending in the future. 

--User Self Registration: A new user wants to register for an account in your LMS portal. Any LMS user who is assigned a supervisory Position will have Employees and Approvals tabs enabled on his or her Classic home page or on the Navigation page. 

These dynamic information feeds allow managerial oversight of all users assigned to the same Organization with direct reporting relationships, as well as easy management of their approval requests as described above.


Setting Up a Course Deadline and Due Date Reminders
5/21/2015 - Posted by John Schroeder

Latitude Learning has made it easy for LMS administrators to set course completion deadlines, as well as automated due date reminders for enrolled students. Setting a course deadline does not create a universal “due date” in the traditional sense, but instead sets a strict timeline for the number of days in which an individual user is granted access to the course, counting from their Enrollment Date forward. If a user does not complete the course within the outlined time frame, he or she will be blocked from viewing the course details and all associated content.


Restrict Course Visibility and Enrollment Timeline
5/20/2015 - Posted by Latitude Learning Team

A Course Catalog, or the list of courses to which users have access, is made available at the Business Unit level of the LMS organizational structure. Assigning courses to one or more Business Units is the fundamental way in which Portal Administrators scope course accessibility and create unique course catalogs to meet the specific training requirements of each organization.

While the Business Unit offers a high-level filter for course visibility and access rights, many other settings determine an individual user’s ability to find, view, and enroll in a course within his or her Course Catalog. Learn how to utilize various date settings in Course and Offering setup to restrict visibility and enrollment options.  


Utilize Wait Lists for Classroom Course Enrollment
5/15/2015 - Posted by John Schroeder

When a Portal Administrator or Instructor is enrolling others in a Classroom course, some scenarios are likely to occur:

  • There are not enough seats left in the Offering to accommodate those who are trying to enroll in it.
  • There is room for some extra students, but the maximum enrollment limit has been reached. For instance, an Offering may have moved to a room with a larger capacity than originally noted.
  • An enrolled student cancels, opening a seat for another user.
The Latitude Learning LMS  helps you manage these and other scenarios using the flexible functionality of the Wait List feature. 


Set Prerequisite Rules for a Course or Course Series
5/14/2015 - Posted by John Schroeder

Prerequisites are used to define enrollment eligibility rules, which are enforced by the LMS during the course enrollment process. Portal Administrators can establish rules related to a user’s position, user group membership or training history to specify eligibility requirements. These rules are strict, but can be adjusted at anytime. The concept is to configure courses to reserve enrollment for students who fulfill eligibility criteria, and therefore prevent all others from enrolling.


Manage Student Training History - Review, Add, Edit Transcripts
5/5/2015 - Posted by Latitude Learning Team

LMS Administrators and Instructors have the ability to search for users and view their training history. Visibility of users is scoped to the Organizations for which the administrator or instructor has active profiles with the appropriate Position and Role assignments (i.e. A user’s employee list is scoped according to Position hierarchy and Company vs. Location level profiles). Portal Administrators also have the ability to edit a student’s training history and add or inactivate transcripts.  


Feature Courses by Location to Raise Visibility
5/5/2015 - Posted by Latitude Learning Team

If you want to highlight a set of courses for your student-users, but do not want to enroll them upfront, you can feature courses on their Classic home page or the Navigation Page using tools included with the Latitude Learning LMS.


Bundle Multiple Courses into an Ordered Series
5/4/2015 - Posted by Latitude Learning Team

Portal Administrators use the Course Series functionality to bundle multiple courses into a logical chain of predecessor and successor coursework. The Series feature is a flexible course configuration tool, allowing you to design unique tracks of learning in many ways. This document provides just a few examples of how a Series can be defined, and how auto-enrollments and/or interest records are generated for users based on different enrollment scenarios.


Create Subscription Programs for Specific LMS Locations
4/27/2015 - Posted by Sarah Robinson

Subscription programs are a collection of courses only made available to specific organizations (i.e clients, franchises, stores) within your LMS. Once a Subscription is created and assigned, student-users within the subscribed organization have at-a-glance access to program coursework under the “Available Subscription Courses section of their home page. Learn about the course, organization, and subscription settings that can be used to forgo enrollment requirements for tuition payment or manager approval.


Add Student Training History for Past Course Offerings
4/24/2015 - Posted by Latitude Learning Team

Administrators who would like to create transcript records for course offerings that took place in the past have three primary ways to add training history. Selecting the most suitable option will depend on the volume of data being imported and/or your role assignment within the LMS. This document explains how to:

  • Manually Add a New Transcript to a User’s Profile
  • Create or Reopen a Past Offering and Manage the Roster
  • Import a Large Volume of Transcript Data


Conduct Online Meetings and Webinars with Classroom Course Offerings
4/23/2015 - Posted by John Schroeder

Many organizations prefer to use online meetings or webinars to conduct instructor-led training sessions, leveraging the benefits of a classroom learning environment while controlling the travel- and time-related costs of bringing people to a physical classroom. With the Latitude Learning LMS, Portal Administrators and Instructors can set up webinar-style sessions and manage attendance records using classroom course Offerings. This document explains how to create Offerings that include links to training events established in online meeting applications such as WebEx, GoToMeeting,, and Google+ Hangouts. 


Enrolling Others in a Course
4/20/2015 - Posted by Latitude Learning Team

The Latitude Learning LMS provides Student users the ability to search for and enroll in courses made available to them. LMS Instructors, Managers, and Administrators are provided the additional option to enroll others in courses, either in batches or by individual Username. This document, and the linked training video, demonstrates how authorized users can best utilize the Enroll Others function within the LMS.


Create User Distribution Lists for Classroom Course Enrollment
4/17/2015 - Posted by John Schroeder

Distribution Groups are used to define rules that control user ability to enroll, or be auto-enrolled, in scheduled course Offerings.  By default, when you create an offering for a classroom course, it is available to all users within the Business Units that house the course in their catalogs. You can limit the availability of an offering to a specific subset of users by assigning them to distribution groups.  


Adding Classroom Courses and Offerings
4/10/2015 - Posted by Latitude

Classroom courses are designed to function as Instructor-led Training (ILT), either in a physical location or via webinar using a preferred web meeting application. After a Portal Administrator creates a Classroom course, he or an authorized Instructor can create Offerings in which students can enroll in the course for a specific date, time, and location. Review this step-by-step information to learn more about creating Classroom courses and Offerings.  


User Self Registration Feature
4/10/2015 - Posted by Sarah Robinson

Self Registration is a new standard feature in the Latitude Learning LMS that allows students to create their own user accounts. The enhancement relieves portal administrators of having to manually enter large numbers of users into the system. This document explains how typical user Self Registration works. It also provides instructions for LMS administrators who want to customize the registration form, configure their portals to require registration approval, or disable the feature all together.


Design Custom Content Pages in the LMS
4/10/2015 - Posted by John Schroeder

There are several ways in which a Portal Administrator can customize the look and feel of the LMS. Many of these options target existing LMS pages, but it is possible to add new pages to the LMS. This extends your ability to present custom content, such as contact information, a standard operating procedures list, or other information your users might need. This feature allows you to embed videos, link to social media sites, add widgets, and link to videos hosted on external sites.  


Design Assessments to Evaluate Student Proficiency
4/2/2015 - Posted by Sarah Robinson

The Latitude LMS Assessment Authoring Tool enables portal administrators to create, deliver and analyze a range of assessments, from simple quizzes to sophisticated exams. This document will describe how key features allow you to:

  • Define multiple test objectives and sub-objectives
  • Shuffle assessment questions in real time
  • Shuffle answer choices in real time
  • Create pools of questions for each test objective, allowing for randomization in each attempt
  • Control the number of test attempts per participant
  • Control session time limits
  • Define pass/fail requirements


Customize the LMS with Company Branding, Style, and Content
4/2/2015 - Posted by Jeff Walter

Portal administrators can customize the look and feel of their LMS using these key elements: HTML Content, Stylesheets, and Images. This document covers these three options at a basic level.


Upgrading Your LMS with Add-Ons or Customized Features
4/2/2015 - Posted by John Schroeder

If you are interested in upgrading your LMS with add-ons or customized features, initiating the process is easy. Our website lists all LMS Add-Ons that require an additional charge. 

Note: Many features that were formerly part of our Professional LMS package are now available to all LMS customers, free of charge. Find the complete list of new standard LMS Features on our website. If you want to activate the new standard features, you should not use this upgrade process. Instead, contact us at and tell us to activate the “full standard LMS package”. 


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