This document explores the rights of LMS Instructors, Administrators and Portal Administrators to use the "Interest List" feature as a managerial and data analysis tool. All pages listed under Interests in the Left Navigation Menu help them to either create interests as a technique for mass enrollment, or review students’ expressed interests to produce useful training insights.
The Interest List feature and its extensive tool set were built into LatitudeLearning to serve four separate, but interrelated functions.
Note: These features can work in different ways based on your course and system settings.
For an overview on configuring courses to allow interest lists or managing approval-required interest requests, please see related document: Manage Approvals for Enrollment, Course Interest, and User Self Registration
LMS administrators and instructors can use the Enroll Others function to mass enroll students in required coursework. However, this batch enrollment option can only add up to 100 users in a single course at a time to ensure automated eligibility and enrollment activities can process completely.
Driven by customer demand for a more robust mass enrollment option, Latitude Learning enhanced the Interest feature to function as a dynamic auto-enrollment tool as well. When generating interests for self-paced courses, or for instructor-led courses having offerings configured to use the system's auto-enrollment services, you can mass enroll others as follows:
1. From the Left Navigation Menu, select Interests => Add Interest.
2. Use the dynamic filtering tool to scope enrollment by User, Course, or Organization. Your selection in the “Filter by” field determines the data fields and resulting user lists to which Interest records will be added.
NOTE: When self-paced learning activities (eLearning, Assessment, Self-Study delivery types) are set to Allow Interest, and instructor-led courses (Classroom, Virtual Classroom) have offerings setup to allow Auto-enrollment, all these processes will result in automated enrollment for fully eligible students. The interest processor for Self-paced courses runs constantly, so auto-enrollment happens as soon as the records move through the queue. For Classroom Offerings, the interest processor runs in an overnight scheduled job, so auto-enrollments are held until that process is completed each day.
The Interest List feature can be used in a multitude of ways, based on how you have configured your LMS courses. Here are the important settings that allow “Add Interest” and “Auto-enrollment” processes to function:
To view the distribution of student interests over Courses and Locations, select Interests => Review Interests Summary or Review Interests Graph. Assuming that your LMS Facilities and Locales have been properly managed, both Review Interest tools allow you to query, sort, view details, and print Interest List records with the same search function. The difference is in the results, one being displayed in a Summary format in the other in a Graph.
Note: When searching by Locale, you must select a Business Unit in order to populate your options in the Training Locale field. See the screenshot below for an example.
If more than one Locale is listed, you must select only one value, highlighting it as your desired search criteria. If you do not select any values from the list, the search process will produce an error, citing “missing” data in the required field. Using the [Ctrl + Click] action to highlight more than one value will also result in a system error.