Virtual Classroom courses are a delivery method available to customers who purchase a Virtual Classroom License from LatitudeLearning. A license provides the customer with an integrated Adobe Connect meeting room and the ability to automatically create Adobe Connect meetings at the time offerings are scheduled for a Virtual Classroom-type course. While some steps in setting up these virtual courses and offerings are the same as their standard Classroom counterparts, this document explains the differences and provides guidance on the LMS portion of the Virtual Classroom process. Learn more about purchasing our Virtual Classroom Add-on.
If you've purchased the Virtual Classroom Add-on and our ClientCare team has indicated that it has been installed and configured, one of the first things you should create is a new facility to use for Virtual Classroom Offerings (VCO). See Create and Manage Training Facilities for general information about facilities. For Virtual Classrooms, here are the key points you need to consider:
To take advantage of Adobe Connect Integration, you must create courses with the Virtual Classroom Delivery Method. See New Course Configuration for basic information about adding a new course or common information about both instructor-led methods in the document Classroom Courses and Offerings. To create a Virtual Classroom Course, here are the key points as they differ from other new course delivery methods.
To schedule instances of a Virtual Classroom course, you create offerings based on the course using the same Add Offering function used for Classroom courses. You can find information about Offerings, in general, in the document Classroom Courses and Offerings. To create a Virtual Classroom Offering, here are the key steps that vary from a standard offering.
After you schedule your offering, Adobe Connect creates and reserves your meeting room. You will be restricted from creating additional VCOs at the same date and time, depending on the number of Adobe Connect Licenses you purchased. The system verification of the available time slot for other VCO sessions will also consider the 15 minute setup time allotted to an existing VCO. For instance, by default, your scheduled 1:00 pm - 2:00 pm VCO will tie up a VCO license from 12:45 pm - 2:00 pm.
You can manage your roster as you would with a standard offering, but when it is time to begin your meeting, the primary difference for VCO is found on the Actions tab of the offering.
On the left side of the tab content, there are links to common offering-related actions. On the right side, there is a series of buttons that are only available for Virtual Classrooms.
Meeting participants may open the offering and go to the Detail tab up to 15 minutes prior to the session start time. At that time the Launch Course button activates and is available to the attendee to enter the offering meeting room. They can find the offering on the Courses to Complete or Training Calendar pages from the Navigation page or on the Classic Home page under Live Courses.
If the portal administrator or host/instructor set up the offering to provide playback of the recorded webinar, a participant can find the Playback option after the offering is closed, either by the automated roster process on the 24 hour delay or manually by the portal administrator or instructor. Only participants who achieved a completed status will be shown this option. To find the Playback feature, if available:
After launching the course, follow prompts as directed to enter the meeting room.
Once the offering is complete, users can select Meeting > Exit Adobe Connect. When instructors are ready to close a session, they should select Meeting > End Meeting. This closes out the session and if attendance is being tracked automatically, it signals the official end of the session, after which the countdown to automatic roster processing can begin.
Automated roster processing for vco
If the Virtual Classroom Offering was set up with a Percent Complete Required, the LMS and Adobe Connect can trigger automatic roster processing based on the percentage of time an enrolled participant was present in the Adobe Connect Meeting room while the host was present. This process operates as a rolling schedule that is kicked off 24 hours after the meeting ends. The offering must remain open until the process completes. If it is important to record attendance before that, use manual roster processing.