Position Codes

In most training organizations, Position Codes represent the job or title held by an individual. Position codes are not only used to categorize students, but can also be used for other features in LatitudeLearning, such as Certification assignment, Department membership, and even Home page branding. 

Position codes are a required part of every user profile. Create subordinate and superior relationships between Position Codes in order to create a reporting hierarchy. This is the fundamental way in which managers can assign people goals and oversee their training progress.

Before creating a Position Code structure, administrators should ask themselves several important questions:

  • How do I plan to report training progress?
  • Who is responsible for assigning training and tracking progress?
  • Are there administrative talks I want to delegate to others?
  • How will I support my LMS users? 
  • Do I really need to create a position code for every job code in my HRIS system?

The answers to these questions will help you discover how many Position Codes are needed, and if your structure should be hierarchical or flat. 

In terms of hierarchy, position codes will not always follow your organizational chart. For instance, if the President of a company is never going to pull reports from the LMS, then the HR Administrator may be the individual at the top of the position code hierarchy. Below the HR Administrator, the President of the company and a member of the safety team may be given the same position code and operate at the same managerial level. What is important is that the position codes be kept to a minimum so that a sensible, structured reporting hierarchy can be configured and maintained.

The screenshot below shows an example of the Position Code hierarchy. The Regional Director has two superior positions (CEO and Training Administrator) and one subordinate position (Store Manager). In terms of reporting relationships, this director will be able to view transcript data for all employees at or below Store Manager – as long as they are in the director’s organization structure.

Users can have a single profile with multiple position codes, or multiple profiles with different position assignments. This would be helpful for someone who is a training supervisor in one organization, and functions as a student in another location. In this way, LatitudeLearning allows for a dynamic set of structured position code assignments that can adjust to the learning and managerial needs of each user.