User Groups

User Groups provide LMS Administrators with the ability to create ad hoc populations of users that can be used as a filter for mass enrollment, as an audience for an announcement, and to provide a common population for transcript reporting. With great flexibility, LMS Administrators can set up a user profile to be a member of multiple User Groups.

The primary purposes of User Groups are are as follows:

  • Filter for mass enrollment – an LMS Administrator or Instructor can search for a course and use the enroll others menu item to open a user search control. Inside this control, they can select a User Group to retrieve a list of students and enroll the entire group with a few clicks.
  • Audience for an announcement – LMS Administrators can use the Announcement menu item to search for a specific audience they want to receive the custom message. When creating the audience for the announcement, they may select one or more User Groups that exist in the LMS. Users who belong to the User Group will become the audience for the message.
  • Population used for transcript reporting – any user who is able to run the ad hoc report will be able to narrow the scope of students returned by selecting a User Group as one of the selection filters. Only data for users who belong to that User Group will be returned by the report.

Once a User Group is defined, user profiles can be assigned to the group in one of three ways:

  • In the User Group menu item
  • In the User Group Participation tab found under the Employees tab
  • In the User Record tab called Groups
  • Through the manual user import tool

The screenshot below portrays the method of adding users to a group through the User Group Participation tab. Once the group is created and populated with students, the Administrator can perform user management functions for a large population as easy as it would be for one individual.