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A User Profile is a way of categorizing a user with three required attributes: organizational assignment, position code, and role. LMSs that operate with person to person reporting also manages a fourth attribute: the user’s direct and alternate managers.
A User Profile is given to every user in the LMS. The profile can be set up manually, with the user import template, or by integration with your HRIS system. Once a profile is created, it can be end dated, but it can never be deleted.
When an LMS is set up with person to person reporting, Managers are assigned to a User’s Profile as well. When Managers are assigned in the User Profile, a superior-subordinate relationship is set up and these Managers can assign training, review transcripts, and approve courses if managerial approval is required.
If a user has more than one organizational assignment in LatitudeLearning, they will be set up with more than one User Profile. Multiple profiles are required for an employee who works at more than one franchise location, for example, or for district sales managers who need to oversee several locations. Other instances that require multiple profiles include LMS Administrators and facilitators who are required to oversee training at the company or business unit level. Since LatitudeLearning allows users to have secondary profiles, these users will be given a secondary profile at a higher level in the organization structure rather than being made members of many locations.
All training in LatitudeLearning is normally associated with a user’s default profile. While it is possible to be assigned more than one profile, training transcripts are typically associated with someone’s default profile. In order to review someone’s training, a Manager needs to have a higher positional assignment and be assigned to an organization that allows for training oversight of the subordinate’s location where the training took place.
A User Profile is the basic user construct in LatitudeLearning consisting of three, and sometimes four, components. With this structure, users will operate with a hierarchical position, the proper role, report to the appropriate manager, and have transcripts saved in the location where the user operates.